So you have planned an exciting event this spring but have you questioned what your event risk exposures are?
The Local Community Insurance Services team understand that organising events can have its challenges. Whether you are hosting a one-off event or you are a professional event organiser, understanding your risk exposures is a critical task in planning a successful event.
What are event exposures?
Listed are below are some potential risk exposures that could impact your event. This is not an exhaustive list:
Where is the risk potential, what issues should you consider?
- Do you have a contingency/emergency plan in place?
- What will you do in the event of adverse weather?
- Do you have a detailed risk management plan in place and has it been implemented?
- Have you made sure that other groups/contractors who you engage with to exhibit/participate at your event have their own insurance? (e.g. stallholders, bands, stagehands, and security)
- Depending on the size of your event have you advised police and/or emergency services?
- Do you have first aid/ambulance on standby?
- Do all structures and activities (e.g. amusement rides) comply with legislative requirements?
- Are there any road closures needed? Have you ensured that there are experienced people to manage this and liaise with the local Council as necessary?
- Is the event ticketed? Do you know the maximum capacity that the venue will hold and are you monitoring the attendance of people coming in to your event?
- If the event is cancelled due to circumstances beyond your control and you have spent a lot of money organising the event, how will you recoup these costs?
On-site safety at your event is vital. The Event Management checklist is designed to help you consider risk management before, after and during your event to ensure it runs smoothly and safety. Access the Event Management Checklist here.
As an event organiser, you are responsible for making sure the event goes ahead without any glitches. You need to make sure you identify, analyse, evaluate and treat all possible risks associated with the event.
The team at Local Community Insurance Services is here to support community groups and not-for-profit organisations. We ensure the unique risks associated with events are understood by the event organiser and how the risks can be best covered with the right type and level of insurance.